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Cooperative Agreement to a USA Nonprofit, For-Profit, or IHE to Provide Support to Criminal History Records Improvement Programs

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National Criminal History Improvement Program (NCHIP) Training and Technical Assistance Program

U.S. Department of Justice (DOJ), Office of Justice Programs (OJP), Bureau of Justice Statistics (BJS)

Agency: Federal

GrantWatch ID #206813

Grant Description

Cooperative agreement to a USA or territories nonprofit, for-profit, or institution of higher education to provide assistance and training to improve programs to improve criminal history records systems. Applicants are advised that required registrations must be completed prior to applying.

The U.S. Department of Justice (DOJ), Office of Justice Programs (OJP), Bureau of Justice Statistics (BJS) seeks applications for funding to continue the delivery of training and technical assistance to support activities under the National Criminal History Improvement Program (NCHIP), the National Instant Criminal Background Check System (NICS) Act Record Improvement Program (NARIP), and portions of the recently enacted Bipartisan Safer Communities Act (P.L. 117–159) in fiscal year (FY) 2023. Direct technical assistance is provided to states, territories, and tribal jurisdictions to ensure that record systems are developed and managed to conform to FBI standards, ensure jurisdictions are using the most appropriate technologies, and adhere to the highest standards of practice with respect to privacy and confidentiality. This program also routinely collects and evaluates performance measures to assess the level of improvement of state and national records holdings and information sharing and exchanges. 

Goals: The recipient of funds will deliver technical assistance and training to state, local, and tribal justice agencies, including courts, as needed in the development, management, improvement, acquisition, and integration of their automated criminal history and related information systems.

Objectives: An applicant should address all the objectives that are relevant to their proposed program/project in the Goals, Objectives, Deliverables and Timeline web-based form.

The recipient of funds must be able to work effectively with individual justice agencies (such as a state record repository implementing a new computerized criminal history system and state adult and juvenile courts developing electronic systems to share relevant court records with) and with multidisciplinary groups of justice agencies to assist them in developing and implementing integrated information systems at state, local, and regional/tribal levels.

The recipient of funds must have significant demonstrable expertise in the creation, maintenance, and transmission of criminal history record information to and between repositories at the federal, state, and local levels of government. Specifically, the recipient of funds should have demonstrated knowledge and experience in the following areas:

  • State and federal criminal history record repositories, including record expungement and sealing practices
  • The NICS and criminal history background check processes
  • The Interstate Identification Index (III)
  • Court systems, structure, and records relevant to NICS checks, including criminal, civil, and juvenile court systems.
  • Integration planning and requirements
  • The National Information Exchange Model (NIEM), Justice Reference Architecture (JRA), and Web Services
  • Privacy and information quality policy development and implementation.

For additional information about program objectives, see:

Deliverables: Technical assistance and training provided under this program includes—

  • Direct on-site visits
  • Telephone and web services
  • Regional conferences and workshops
  • Data collection and publication of criminal history-related surveys and materials.

For additional information about program deliverables, see:

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  • For profit organizations other than small businesses
  • Nonprofits having a 501(c)(3) status with the IRS, other than institutions of higher education
  • Nonprofits that do not have a 501(c)(3) status with the IRS, other than institutions of higher education
  • Private institutions of higher education
  • Public and State controlled institutions of higher education
  • Others (see text field entitled "Additional Eligibility Criteria" for clarification)

Additional Eligibility Criteria:

BJS will consider applications under which two or more entities would carry out the federal award; however, only one entity may be the applicant. Any others must be proposed as subrecipients (subgrantees).

Pre-Application Information:

- Step 1: Application Deadline: January 24, 2023 8:59 PM ET
- Step 2: Application JustGrants Deadline: January 31, 2023 8:59 PM ET

Submission Information

Registration: Before submitting an application, all applicants must register with the System for Award Management (SAM). You must renew and validate your registration every 12 months. If you do not renew your SAM registration, it will expire. An expired registration can delay or prevent application submission in and JustGrants. Registration and renewal can take up to 10 business days to complete.

Submission: Applications must be submitted to DOJ electronically through a two-step process via and JustGrants.

Step 1: The applicant must submit by the deadline the required Application for Federal Assistance standard form (SF-424) and a Disclosure of Lobbying Activities (SF-LLL) form when they register in at Submit the SF-424 and SF-LLL as early as possible, but no later than 48 hours before the deadline. If an applicant fails to submit in, they will be unable to apply in JustGrants.

Step 2: The applicant must submit the full application, including attachments, in JustGrants at by the JustGrants application deadline

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Additional Funding Information:

Estimated Total Program Funding:


Number of Grants:


Estimated Size of Grant:

Award Ceiling: $1,500,000
Award Floor: $750,000

Term of Contract:

Period of Performance Start Date: 4/1/23

Period of Performance Duration (Months): 18

The project period can start as early as April 1, 2023 to as late as October 1, 2023.

Contact Information:

For assistance with the requirements of this solicitation, contact Devon B. Adams, Deputy Director, Policy Division, at 202-307-0765, or include “NCHIPTTA23” in the subject line.

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